Teams information

Weather
Portugal is known for its hot and dry weather in the summer, especially in the month of August, with temperatures that can reach the 40ºC during the hottest days.

Being Montemor-o-Velho close to the ocean, the high temperatures are normally accompanied by a cool breeze
during this season.

The biggest weather issue, in Montemor-o-Velho, is the side wind that blows strong, especially during the
afternoon and until the evening, creating difficulties in some of the lanes.

More details on the weather at the venue in the official Bulleting of the event here 

Categories

A total of 30 categories, including 12 Olympic events will be raced at this World Championships.
In Paracanoe a total of 12 events will take place, including 6 Paralympic events.

Sports Facilities
We divide the sport facilities into limited and not limited zones, being the limited zones, the ones for exclusive use of the NF`s and all other accreditation persons at the event.

The non-limited zones, will be access only using a bracelet, to be sold online and during competition days, at the venue. Check prices in the spectators tab.

Inside limited zones, different access will be given to different collectives.
According to ICF new accreditation guidelines:
The access zones will be devided into 8 different zones:

1. Officials’ area
2. Competition area
3. Team quarters and areas
4. TV areas
5. Media areas
6. Operational areas
7. VIP area
8. VVIP Area

ICF - Blue
National Federation - Orange
Host Organising Committee - Navy
Broadcasters - Red
Media - Yellow

Parking
There will be special parking areas, divided into Public, Teams, Staff, team Buses,VIP and Media. Access to each one of this parking will be controlled by access card in the car and plate number. This access will be given at the accreditation Centre.

The parking area will be reduced comparing to last years, as the team quarters will be expanded outside the hangars. Naturally the public parking will be forced to start farthest from the venue main entrance.

Parking is free for all.

Teams Quarters

This area will be expanded from the hangars to the parking, creating a new global area for teams of around 20.000m2, including the new exterior area, with 7.500m2, plus 15 hangars area(interior zone) with 3.500m2 and boat storage and water access with 9.000m2. This will be one of the biggest teams quarters ever in an event like this.

We will keep the usual conditions in the hangars, including dressing rooms, places to seat and relax and of course the TV Led screens to watch the races as well as fixed services in this Centre like Sauna, Jacuzzi, gymnasium, showers, toilets, nursery, medic services and anti doping facilities. Adding to this we will keep all hangars open in both sides, with direct access to the new exterior zone, where we will provide a big number of new services:

- Athletes Lounge
- Coaches corner with special technical broadcast of the races
- Info Desk
- Portable Toilets
- Portable showers
- Boats Service Center (where ICF Gold and Silver sponsors will install their services)
- Massage rooms
- Relax zones
- Medals customization service
- Technical commercial area
- Bags drop office
- Bike rental & parking
- Special access and exclusive use of tthe cycle path( maximum of 2 persons per country)
- Laundry services
- Kitchen services
- Charging and service centre for team(with 220v power)
- Big screens to watch the race
- Commentary of the race (Sound speakers around all zones)
- Meeting point
- And others

We will also change the access to the teams quarters. In 2018 all NF personnel will be accessing this zone directly from the parking lot, with an exclusive athletes red carpet entrance. The High performance centre main entrance will be used for public entrance, that can also be used by Teams.

Also new boat racks will be created and with shadow capabilities in front of the hangars. The Goal is to reach a total capacity of 900 boats and better fixing/safety conditions.

1st boat control and the free weight zones will also be created in this area.

There will be also a new paracanoe zone, in the old restaurant area, where all evaluations of this athletes will happen and also we will setup the paracanoe offices.

The restaurant, with a capacity for 550 persons will be set outside the hangars, in front of the channel, with privilege views all the action.

In 2018 we will also create the transport desk and control outside, next to the teams quarters entrance. All NF`s arriving to the Venue for the first time will be requested to stop at this point.

Other areas

At the main entrance of the Venue, you will find the staff offices and accreditation centre as well as new services to all participants and public, like lost and found, wardrobe service and ticket kioske.
In the main square at the venue entrance we will setup different activities to all, including sport and non-sport experiences.

With the bridge between the main land and the island open to all persons, there will be technical facilities working within limited access:
- 2nd boat control
- Medal awards ceremony quarters
- Podium
- Mix zone
- Media centre
- Finish tower( including timing services, ITO`s zone, commentators room and Jury)
- ICF offices
- Staff offices
- Staff and ITO`s Restaurant
- Toilets
- VIPFamily Lounge
- VIP Lounge
- VVIP Lounge

In the non-limited zones we will have around 3700 seats available for public, a food square, social and sport activities free of charge, among other commercial services.
In this zone, we will also include a info desk for public and at least 4 big screens for race broadcasting and live results system.

DEADLINES, ENTRIES and REGISTRATION

All team entries ( numerical and nominal l must be made on line through SDP system from ICF.
Link: http://icf.msl.es

Entries can only be submitted by the National Federation through the on line entries system SDP by the specified closing date (midnight European time/ European summer time GMT+ 1 or GMT +2]. Anyone having issues accessing the system or with the entries should contact Narelle Henderson at ICF HQ at [email protected]

Please ensure the personnel responsible for submitting athlete profiles and entries on SDP first check whether an athlete is already in the database for another discipline before adding the athlete. Any athlete can have additional disciplines added to their record as required by checking the box for their new discipline in the profile. This will ensure all competition entries and results will be attributed to the one profile.
The preliminary entries, travel and accommodation requests must be done at www.canoesprintportugal.com using your NF' s Login and password, used back in 2013 to 2017 events done in Portugal.

The registration system to be used at canoesprintportugal.com will be the same from 2017 European Championship and 2016 world cup , so all national federations will use the same login at TEAMS AREA. If your NF does not have a user and password please contact us at [email protected]
We will need to be provided with a proof of being someone from the NF's to contact us.

After the approval from the organization you will receive a new email with your login details and you are ready to proceed.

If you have any question concerning this entry system please contact [email protected]

The entries system will be on line and available in following dates:
At SDP system
Numerical entries until July 9th
Nominal Entries until August 15th for Sprint and 7th of August for Paracanoe

At Canoesprintportugal.com
Preliminary entries from February 2018 to 1 of June 2018
Accommodation: Opens in February 2018
Travel info: Opens in February 2018 and must be sent at least until 3rd of August.

PARTICIPATION FEE
The Organizing Committee will use the International Canoe Federation protocol guidelines for the participation system.
All team members must pay a fee of 20 Euros per person per day during the access period (week of the event) for organization costs, plus 10 euros for the shuttle system._

This fee includes:
Free drinkable water
Accreditation costs;
Transport by shuttle busses between venue and the accommodation;
Fees for the use of the venue and its facilities
Medical care at the venue
Security service at the venue
Team cars and trailer parking
Supply of water at specific locations at the Venue
Access to other miscellaneous services and equipment at the venue

The Participation Fee will not be charged to ICF Officers (including ICF Jury, Technical Officials, ICF Sponsors and Suppliers,
Board of Directors, ICF Headquarters Staff]. ICF future World Championships organizers up to 4 people from each organizing
committee, NF Presidents and Secretary Generals as registered with the ICF, not part of the NF team management and to the
Development program (TIP) participants.
The Participating fee does NOT include the transport from and to the airport. Extra fee will apply. Check page 11 for more
information.
The Participating fee is already included in the given prices for our accommodation packages. The fee must only be paid for those who decided not to book accommodation through our organizing committee.
Teams not Booking accommodation through the organizing committee may reserve lunch at the venue.

Price for lunch will be 15 euros. Booking must be made with the Teams management Service at info point or directly by email to [email protected]

LOGISTICS
The Organizing Committee has established protocols with almost all hotels in the region to provide several options for accommodation and assure reasonable rates. The main focus for accommodation will be in the cities of Coimbra and Figueira da Foz.

Other Accommodation is also available in smaller places near the course.
Due to the very high season that the month of August is in Portugal, especially near the ocean and the beach, where Figueira da foz is, we had to concentrate more than 50% of the logdging option not in Figueira da Foz.

We have pre-booked a total amount of more than 1700 beds in a total of 17 hotels.
We were still able to keep a certain amount of beds in different category hotels in Figueira as we know most of the countries would like to keep their teams near the ocean and closer to Montemor-o- Velho.

More information about this item in the official bulletin

Transport Services
Besides the Airport shuttle, described already in this document we will supply daily shuttle service from choosen hotel to the venue and return.

Timetable will be provided at least 15 days before the event week.
Only accredited persons from teams may use this transportation system.
detailed information about this issue in the official bulletin

 

Insurance and Medical Care
The event will be covered by a civil responsibility insurance in case of damage of 3rd party elements at the venue.
All hospital services provided in our public health care service must be paid directly by the athlete or by the National Federation he/she represents.

Medical assistance at the venue will be provided for first aid and it is included in the daily fee. Urgent or more complicated cases will be taken into hospital. Transport service will be under the organizing committee responsability.


Visa information
All countries identified in the official bulletin are not required to request a visa to enter in Portugal.
The Organizing Committee through the Portuguese Canoe Federation will write an invitation letter on request.
Only persons inside the SDP ICF system and accredited for the event will be able to apply for this invitation letter.
Requests should be sent to Teams Management chief, Ana at [email protected]

Boat Rental Options
The official rental service for the ICF Canoe Sprint & Paracanoe World Chanmpionships will be NELORENTAL
provided by our partner NELO.
All queries should be made at nelorental.com

Other Portuguese boats manufacturers will also be available for rentals, please feel free to contact them:
SIPRE: [email protected]
ELIO: [email protected]
Zedtech: [email protected]
Connect: [email protected]

It will also be possible to rent boats from Plastex, gold sponsor of ICF. For queries about plastex boats please contact [email protected]